FAQ Page

What are the general instruction to get help from office?

(1) All the common queries are addressed in this document which is being constantly updated. Students must read this before contacting us.

(2) If you still have any doubts, please send mail to office@civil.iitb.ac.in and you will receive a response.

(3) Still the matter is not cleared by the next working day, visit the office in the stipulated visiting time.

The visiting time is strictly 12:00-13:00 and 17:00-18:00.

(5) If you are out of campus call internal 7301, 7303, 3690. If you are calling from mobile or outside campus then +912225767301, +912225767303, or +912221593690.

What are the Instructions related to Documents for HoD's signature for approval, recommendation, or forwarding?

1. All request for approvals should be either fully ‘fully by digital through AMS’ or ‘physical hardcopy’ and through proper channel. Office do not recommend email approvals.

Important: Email related to all administrative and academic needs should be addressed to office@civil.iitb.ac.in with a copy to hod@civil.iitb.ac.in. Do not send email to personal email id of hod for hod related matters. Sensitive or confidential information if any may be sent ONLY to hod@civil.iitb.ac.in.

2. Digital: This mode is preferred. The request letter/filled form as relevant should upload in AMS portal (For any doubt refer AMS Help). First get your facad/supervisors digital signature, and then request HoD's signature (search for misc.head.civil) by using the 'REQUEST SIGNATURE' option of AMS. Keep office in copy (search for misc.office.civil) by using the 'SEND DOCUMENT' of AMS.

2. Physical: It means hard copy of your request on A4 paper with your facad/supervisors signature on the hard copy (this is preferred, since main building requires hard copy in most cases), with relevant attachments.


4. Note: We do not encourage mixing of physical and digital, and copy pasting scanned version of your signature. Only exception is that if you have a collaborator outside IITB and his/her signature can be an inserted or signed by hand using digital pens.

5. All students requests should have:
a. The roll number and full name
b. The admission category (B. Tech/M. Tech/PhD and TA/TAP/QIP/ etc,)
c. All signatures should have date (not applicable if signed through AMS).

6. All TA/TAP/QIP etc. students must get prior approval for leave (except for medical emergencies) before proceeding for leave. Forgetting to punch attendance is strongly discouraged and may have to be treated as leave or may result into lapse of stipend.

7. All financial matters require prior approval, and bills have to be submitted at the earliest (as per institute norms) and a copy of the approval must be submitted along with settlement/reimbursement requests.

8. All HoD office related mails should be sent to office@civil.iitb.ac.in for academic/administrative matters and stores@civil.iitb.ac.in for financial/purchase matter (and if in doubt which category, then sent to both) and need not to be copied hod. It is also advised not sent any email to individual staff of the HoD's office.

9. Meeting HoD: Most of the matters can be resolved by your supervisor/facad and/or office staff. If any matter is still not resolved, please mail hod@civil.iitb.ac.in with cc to office@civil.iitb.ac.in
 

What is the procedure for applying to Post-Doctoral position at IIT Bombay?

1. Ensure that the candidate meet the basic eligibility criteria of the Institute given here.

2. The candidate must find a mentor faculty with whom he/she would like to do the post-doc and write to him/her and get the consent.

3. Prepare the application (ref the link above) and sent to your mentor faculty.

4. The mentor faculty should forward the application along with a declaration to the Head of the department (the format of the same is available here). The candidate may have to provide the relevant data to the mentor faculty to fill the above form.

5. HoD will approve the conduct of the evaluation seminar by a three-member committee including the mentor faculty, if the application meets all eligibility criteria.

6. The mentor faculty will conduct the evaluation and send the report to HoD’s office along with the recommendation letter, if not given already.

7. All the applications with the evaluation reports along with two recommendation letters from external and one from the proposed mentor will be processed by DPC before the following standing committee.

2026 Aug 07.

The application number to be provided while filling the IPDF (post doc) application form:

Please leave it blank.

Civil Department does not verify any academic documents or any credentials including those of alumnus. You may have to contact academic office or administration for the same as applicable.

Procedure for getting documents verified from Academic Section

Please write an email to verification@iitb.ac.in.